Google Sheets

Weekly Roster Template in Google Sheet

Managing employee schedules can often be a real headache, right? Balancing shifts, tracking leave, and ensuring everyone gets their well-deserved time off. We have created a Weekly Roster Template in Google Sheets to solve this problem. This ready-to-use template is designed to streamline your scheduling process. It will save your time and significantly reducing stress

Below are the Key feature of our weekly roster template:

Shift Sheet Tab:

First and foremost, the Shift Sheet is where the magic begins. We’ve preloaded it with multiple shift options, along with slots for leave and Week off. However, we understand that every business has unique needs. That’s why this sheet is fully customizable. Whether you need to add a new shift, change the timings, or adjust the leave policies, you can tailor it to fit your requirements perfectly. Therefore, you have the flexibility to make the template your own.

Shift sheet tab
Shift sheet tab

Roster Sheet tab:

This Roster Sheet is the main sheet of our template. Here, you will enter your employees’ names and the dates for the week. Week should  start from Monday. Once that’s done, you can easily assign shifts using a drop-down menu. This intuitive design ensures that you can manage your team’s schedule with just a few clicks. Moreover, it’s designed to be user-friendly, so even if you’re not a spreadsheet expert, you’ll find it easy to use.

Weekly roster template
Weekly roster template

Data Validation and Conditional Formatting: Keeping You on Track

One of the standout features of our Weekly Roster Template is its robust data validation and conditional formatting. For instance, you can mark ‘WO’ (week off) for any employee from the drop-down menu. In addition, we’ve implemented a smart conditional formatting rule: if an employee doesn’t have exactly two days off in a week, their entire row will be highlighted in red. This visual cue helps you quickly identify and correct scheduling errors, ensuring compliance with labor laws and company policies. Consequently, it acts as a built-in safeguard against mistakes.

Shift-Wise Count Section: Analyzing Made Easy

Furthermore, beneath the main roster, you’ll find the Shift-Wise Count section. This area provides a clear overview of your workforce distribution. You can see the number of employees assigned to each shift and track leave and days off for specific dates. This feature is particularly useful for spotting trends and ensuring that you’re never understaffed or overstaffed on any given day. As a result, you can maintain a balanced and efficient workforce.

Shift-Wise Count Section
Shift-Wise Count Section

Why Choose Our Template?

  1. User-Friendly: First of all, you don’t need to be a spreadsheet whiz to use our template. Its intuitive design makes scheduling straightforward and hassle-free.


  1. Fully Customizable: Additionally, you can adapt the template to meet your specific needs. Whether it’s adding new shifts or adjusting the layout, you have complete control.


  1. Time-Saving: With drop-down menus and automated formatting, you can create a weekly roster in minutes, not hours.


  1. Error-Reduction: Conditional formatting alerts you to potential issues before they become problems, helping you maintain a fair and legal schedule.


  1. Accessible: Since it’s a Google Sheet, you can access your roster from anywhere with an internet connection. Collaborate in real-time with your team to ensure everyone is on the same page.


Getting Started

Ready to transform your scheduling process? Here’s how to get started with our Weekly Roster Template:

  • Download the Template: First, grab the template from our website and open it in Google Sheets.
  • Customize Your Shifts: Next, head to the Shift Sheet and adjust the shifts and leave policies as needed.
  • Enter Employee Details: Then, go to the Roster Sheet, input your employees’ names, and set the dates for the week.
  • Assign Shifts: After that, use the drop-down menus to assign shifts, leave, and days off.
  • Review and Adjust: Finally, check the Shift-Wise Count section and look for any red highlights indicating scheduling issues.

Final Thoughts

In conclusion, scheduling doesn’t have to be a nightmare. With our Weekly Roster Template in Google Sheets, you can create efficient, error-free schedules with ease. Save time, reduce stress, and keep your team happy and productive. Download the template today and take the first step towards smarter scheduling!

Remember, a well-organized schedule is the backbone of a successful team. Let our template help you build that foundation. Happy scheduling!

Visit our YouTube channel to learn step-by-step video tutorials


Watch the step-by-step video tutorial:

Click here to view the google template

Meet PK, the founder of! With over 15 years of experience in Data Visualization, Excel Automation, and dashboard creation. PK is a Microsoft Certified Professional who has a passion for all things in Excel. PK loves to explore new and innovative ways to use Excel and is always eager to share his knowledge with others. With an eye for detail and a commitment to excellence, PK has become a go-to expert in the world of Excel. Whether you're looking to create stunning visualizations or streamline your workflow with automation, PK has the skills and expertise to help you succeed. Join the many satisfied clients who have benefited from PK's services and see how he can take your data analysis skills to the next level!

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