The Bakery POS Web App turns a single Google Sheet into a working point-of-sale terminal with 20 screens, 6 staff roles and 19 built-in reports. It runs in any browser, drops stock automatically on every sale, and installs in under 15 minutes from one Make a Copy link — no monthly fee and no per-user charge.
Most small bakeries either bill on paper or pay $60–165 a month for a SaaS POS locked to vendor hardware. This Bakery POS Web App gives independent bakeries, cake shops and bread counters the same billing, kitchen-ticket and inventory features as paid systems, while keeping the data in your own Google account. Below is a full walkthrough of every screen.
🚀 Try the Live Demo Before You Buy
We have deployed this web app in our own Google account so you can test every page, every role — with real sample data — before purchasing. No signup, no email required.
🔑 Test Login Credentials
Sign in as Admin1 for full control of the system, or try any of the role-based logins below to see exactly what each staff member can access. All passwords are abcd.
💡 What you get after purchase: The full source code (Code.gs + Index.html) plus a step-by-step deployment guide so you can deploy your own private instance in your own Google account in under 15 minutes.
Key Features of the Bakery POS Web App
The Bakery POS Web App is built entirely on Google Sheets and Google Apps Script, so it deploys as a web app and runs on any tablet, laptop or phone. The POS screen uses touch-friendly product image cards with live stock badges and a search bar that matches by name, code or barcode.
Every order can fire a Kitchen Order Ticket (KOT) that flows through Pending → Preparing → Ready → Served, and the system ships with 19 reports covering sales, tax, stock, shifts and a full audit trail. Six roles — Admin, Manager, Cashier, Baker, Inventory User and Viewer — keep staff access tight, and inventory updates automatically on every sale.
Bakery POS Web App Screens Explained
POS / Billing Screen
The billing screen shows product image cards with live stock counts, category filters (Breads, Cakes, Pastries, Cookies, Donuts, Muffins & Cupcakes, Pies & Tarts, Sandwiches) and a checkout panel with Sub Total, Tax, Total plus Pay, Hold Order and Cancel Order.
Held & Open Orders
Parked and open orders are listed with order number, time, type, table, customer, item count, total, status and the cashier who created them. Any order can be resumed, billed or cancelled, and the list exports to Excel.
Tables — Live Floor View
The Tables screen groups seating into Counter, Patio and Pickup zones with seat counts and Available status. Tap a table to start an Order, Reserve it or edit it — handy for bakery-cafés with a few seated guests.
KOT / Bakery Tickets
Kitchen tickets appear as cards with KOT number, time, table, station and item lines, including per-item notes. Staff advance each ticket through Pending, Preparing, Ready and Served, and print to the bake station.
Bills — Reprint, Void & Refund
Completed sales are stored as bills with date, type, table, customer, cashier, total, payment mode and status. You can search, filter by date and status, view, reprint, void or refund, then export to Excel.
Dashboard — Sales Pulse
The dashboard shows KPI cards for Sales, Orders, Discounts, Tax Collected, Tips, Voids/Refunds, Held Orders, Open Tables and Low Stock Items, plus a 7-day sales trend line and an hourly sales bar chart, all filtered by date range.
Reports Center
Nineteen report tiles cover Daily, Bill-wise, Item-wise, Category-wise and Cashier-wise Sales, Payment Modes, Tax Summary, Discount, Void/Refund, Table Sales, KOT, Shift Closing, Product Stock, Low Stock/Reorder, Purchases, Supplier Payments, Expenses, Customer Sales and Audit Log.
Products Master
The product catalog stores image, code, name, category, type, price, tax % and stock for each item. Add, edit or deactivate products and manage categories from one place.
Inventory — Stock Ledger
A stock ledger logs every movement with entry number, time, product, type, in/out quantity, running balance, reference bill and the user responsible, with low-stock alerts surfaced on the dashboard.
Purchases & Suppliers
Record stock inward from suppliers with invoice number, total, paid amount and a Paid/Partial status that posts into inventory automatically. The Suppliers directory tracks contact, mobile, email and payment terms.
Customers & Loyalty
Track guests, regulars and loyalty members with mobile, email, birthday and a points balance. A Birthdays view helps you reach out, and points build against sales for repeat-visit marketing.
Expenses, Shifts & Cash Register
Log daily spend against shifts by category and payment mode, then open and close till sessions with opening cash, sales, expected vs actual cash and the variance — tied to each user for clean drawer reconciliation.
Import / Export, Users & Settings
Bulk-import modules from Excel/CSV with validation (up to 1500 rows) and export any module to Excel. Create staff accounts across six roles in User Management, control every dropdown in List Management, and configure business profile, billing rules and receipt printing in Settings.
Audit Log
A tamper-evident Audit Log records every login, sale, void, refund, stock change and edit with user, role, action, module, record and details — essential when several staff share one till.
Bakery POS Web App vs. Excel POS vs. Paid Bakery SaaS — Feature Comparison
| Feature | Bakery POS Web App | Excel / Desktop POS | Paid Bakery SaaS (Toast / Square / Petpooja) |
|---|---|---|---|
| Cost | $39.99 one-time | $10–30 one-time | $60–165 / month + hardware |
| Platform | Google Sheets web app — any browser/tablet | Windows desktop only | Vendor cloud + locked hardware |
| Setup time | Under 15 minutes | Manual, macro-enabled | Onboarding call, days |
| Multi-user, real-time | ✅ 6 roles on Google Drive | ❌ single machine | ✅ (per-user fees) |
| Mobile / tablet access | ✅ runs in the browser | ❌ | ✅ |
| KOT / kitchen tickets | ✅ Pending→Preparing→Ready→Served | ❌ usually none | ✅ |
| Data stays in your account | ✅ your own Google Sheet | ✅ local file | ❌ vendor-hosted |
| Year-1 cost at 3 users | $39.99 total | ~$30 | $2,160–5,940 |
For bakeries that want real POS billing, kitchen tickets and live stock without paying $100+ a month per terminal, the Bakery POS Web App sits in the sweet spot.
Who Should Use This Template
Perfect for:
- Independent bakeries, cake shops, patisseries and bread counters billing 20–500 orders a day
- Bakery-cafés with a few Counter, Patio or Pickup tables needing light table service plus KOT
- Owners who want to drop a monthly SaaS POS fee and run on their own Google account
- Multi-staff shops needing role-based access and a full audit trail of voids and refunds
Not a fit if:
- You run a large multi-outlet chain needing centralized HQ dashboards across 10+ branches
- You require integrated card-terminal capture or a bonded fiscal printer
- You have no Google account or no reliable internet at the counter
- You need offline-first billing that works with zero connectivity
Real-World Use Cases
Maria runs a neighbourhood patisserie with two cashiers. She rings up walk-in sales on a tablet with the Bakery POS Web App, fires KOT tickets to the bake station, and closes the till each evening with an exact cash variance — without paying per-terminal SaaS fees.
Arjun owns a bakery-café with a small patio. He tracks Counter, Patio and Pickup tables on the live floor view, holds orders while customers browse the display case, and uses the hourly sales chart to staff his busy 8–11am window.
Lena manages stock for a three-person bread counter. She records supplier purchases, watches the Low Stock card on the dashboard, and exports the Reorder report to Excel before placing her weekly flour order.
Advantages of the Bakery POS Web App
The biggest advantage is cost: a one-time $39.99 purchase replaces a recurring SaaS subscription that can run into thousands of dollars a year. Because it is built on Google Sheets, your sales, stock and customer data stay inside your own Google Drive rather than a vendor’s cloud.
It is also genuinely multi-user — several staff can sign in with their own role and the Audit Log keeps everyone accountable. And since stock drops on every sale, the dashboard and Reorder report stay accurate without any manual counting.
Opportunities for Improvement
The Bakery POS Web App is honest about its limits. It needs an internet connection because it runs on Google’s servers, so it is not an offline-first till. It does not capture card payments through an integrated terminal — you record the payment mode, but the actual swipe happens on your own card machine. Very high-volume chains with dozens of outlets will eventually outgrow a single-sheet architecture and should plan for a database-backed system.
Best Practices
Enter your products, categories and opening stock before your first shift so the dashboard and inventory ledger start clean. Give each staff member their own account and role rather than sharing a login, so the Audit Log stays meaningful. Close every shift to reconcile the drawer, and export your key reports to Excel weekly as a backup. For deployment details, see the official Google Apps Script web app documentation.
Explore Relevant Templates
If you run a different kind of counter, NextGenTemplates has a full range of Google Apps Script web apps. The Coffee Cafe POS Web App suits cafés, the Bar POS System Web App fits bars and pubs, and the GST Billing System Web App is built for invoice-first businesses. For appointment-led shops there is the Salon and Spa Management System, and you can browse the whole Web Apps category for more. You can also read our walkthrough of the Coffee Cafe POS Web App and the Bar POS System Web App.
Frequently Asked Questions
What is the Bakery POS Web App built on?
The Bakery POS Web App is built entirely on Google Sheets and Google Apps Script. It runs in any modern browser as a deployed web app, so a tablet, laptop or phone can act as your till with no extra software to install.
How long does setup take?
Setup takes under 15 minutes. You make a copy of the Google Sheet, deploy it once as a web app, then enter your bakery details in Settings and add your products — the Bakery POS Web App is then live and ready to bill.
Does the Bakery POS Web App handle kitchen tickets?
Yes. Orders fire Kitchen Order Tickets (KOT) that move through Pending, Preparing, Ready and Served, with per-item notes and a print button for the bake station — the same flow used in full restaurant POS systems.
How many staff and roles does it support?
The Bakery POS Web App supports unlimited staff accounts across six roles — Admin, Manager, Cashier, Baker, Inventory User and Viewer — each with its own permissions, and every action is recorded in the Audit Log.
How does this compare to paid bakery SaaS like Toast or Square?
Paid bakery SaaS typically costs $60–165 per month per terminal plus locked hardware. The Bakery POS Web App is a one-time $39.99 purchase that runs on your own Google account, so a small bakery saves thousands in the first year.
Does stock update automatically when I sell?
Yes. Every sale posts an out-movement to the inventory ledger, so the running balance, the dashboard Low Stock card and the Low Stock/Reorder report always reflect what is actually on the shelf.
About the Author
Built by PK — Microsoft Certified Professional with 15+ years of Excel, Google Sheets, and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels. Every template is hand-built and tested before release.
Conclusion
The Bakery POS Web App gives a small bakery everything a paid POS does — touch billing, kitchen tickets, table service, live inventory, loyalty and 19 reports — for a one-time price on a platform you already own. Click here to purchase the Bakery POS Web App and start billing today.
Instant download · One-time payment · No subscription · No per-user fees.
🎥 For step-by-step setup videos, visit YouTube.com/@NeoTechNavigators.
Last updated: June 2026
