KPI Dashboard

Workforce Planning KPI Dashboard in Google Sheets

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Workforce planning helps organizations ensure that the right people are in the right roles at the right time. It improves productivity, optimizes labor costs, supports strategic decisions, and prevents talent gaps.Workforce Planning KPI Dashboard in Google Sheets
However, analyzing workforce data manually can lead to errors, delays, and poor decision-making.

The Workforce Planning KPI Dashboard in Google Sheets provides a smart, real-time solution to track workforce capacity, hiring performance, labor cost efficiency, employee utilization, and long-term workforce needs.Workforce Planning KPI Dashboard in Google Sheets

In this article, you will learn how the dashboard works and see a complete list of KPIs with units, formulas, definitions, and KPI type.

What Is a Workforce Planning KPI Dashboard?

The Workforce Planning KPI Dashboard is a Google Sheets–based tool designed to track key workforce indicators, including:

  • Staffing levels

  • Hiring pipeline

  • Employee utilization

  • Labor cost

  • Capacity planning

  • Workforce distribution

  • Headcount trends

It provides MTD/YTD performance, Target vs Actual comparison, PY vs Actual benchmarks, and trend charts.

Why Use Google Sheets for Workforce Planning?

Click to Buy Workforce Planning KPI Dashboard in Google Sheets

Google Sheets provides:

  • Real-time data access

  • Multi-user collaboration

  • Easy customization

  • Built-in charts and formulas

  • Zero software licensing cost

This dashboard is ideal for HR teams, workforce analysts, project managers, and leadership teams.

Dashboard Structure and Sheet Tabs

The Workforce Planning KPI Dashboard includes 6 worksheets, each with a specific purpose.

1. Dashboard Sheet Tab

This is the main dashboard.

  • Select the month in Range D3

  • Dashboard auto-updates instantly

MTD and YTD view of:

  • Actual
  • Target
  • Previous Year (PY)
  • Target vs Actual (with arrows)
  • PY vs Actual (with arrows)

This gives clear visibility into workforce performance.

Workforce Planning KPI Dashboard in Google Sheets
Workforce Planning KPI Dashboard in Google Sheets

Click to Buy Workforce Planning KPI Dashboard in Google Sheets

2. KPI Trend Sheet Tab

You can select a KPI in Range C3 to view:

  • KPI Group

  • KPI Unit

  • KPI Type (Upper / Lower the Better)

  • KPI Formula

  • KPI Definition

  • Trend chart

Perfect for analyzing long-term workforce trends.

KPI Trend Sheet Tab
KPI Trend Sheet Tab

3. Actual Number Sheet

Enter:

  • MTD Actual values

  • YTD Actual values

You can change the reporting month in Range E1.

Actual Number Sheet
Actual Number Sheet

Click to Buy Workforce Planning KPI Dashboard in Google Sheets

4. Target Sheet

Enter monthly and YTD targets for each KPI.

Target Sheet
Target Sheet

5. Previous Year Sheet

Enter previous year’s MTD and YTD values to enable PY comparison.

Previous Year Sheet
Previous Year Sheet

Click to Buy Workforce Planning KPI Dashboard in Google Sheets

6. KPI Definition Sheet

Contains:

  • KPI Name

  • KPI Group

  • Unit

  • Formula

  • KPI Definition

  • Performance Type

KPI Definition Sheet
KPI Definition Sheet

Advantages of the Workforce Planning Dashboard

  • All KPIs in one consolidated place

  • Strong visibility into workforce capacity

  • Better hiring and staffing decisions

  • Improved productivity tracking

  • Accurate labor cost management

  • Easy to interpret charts and trends

  • Fully cloud-based and shareable

Opportunities for Improvement

Click to Buy Workforce Planning KPI Dashboard in Google Sheets

Add enhancements such as:

  • Predictive forecasting using formulas

  • Workforce heatmaps

  • Skill matrix integration

  • Automated alerts for vacancies or overtime

  • Role-based dashboards for managers

Best Practices

  • Update Actual and Target sheets monthly

  • Review hiring and utilization KPIs weekly

  • Compare PY performance for long-term trends

  • Set realistic workforce capacity targets

  • Use KPI Trend Sheet for forecasting

  • Share insights with managers regularly

Conclusion

Click to Buy Workforce Planning KPI Dashboard in Google Sheets

The Workforce Planning KPI Dashboard in Google Sheets helps HR and leadership teams make data-driven decisions about workforce size, hiring needs, labor cost, and employee utilization. With clear KPIs, trends, and automated comparisons, this dashboard improves workforce planning accuracy and organizational efficiency.

Frequently Asked Questions (FAQs)

1. What KPIs does this dashboard track?

It tracks hiring, headcount, labor cost, utilization, capacity, forecasting, and skill gaps.

2. Can I customize the KPIs?

Yes, all KPIs can be updated in the KPI Definition tab.

3. Does the dashboard compare against targets and last year?

Yes, it provides MTD/YTD comparisons with both target and previous year.

4. Is the dashboard easy to update?

Yes, simply update the Actual, Target, and PY sheets.

5. Can multiple users collaborate?

Yes, Google Sheets supports real-time multi-user editing.

Visit our YouTube channel to learn step-by-step video tutorials

Youtube.com/@NeotechNavigators

Watch the step-by-step video Demo:

 

Click to Buy Workforce Planning KPI Dashboard in Google Sheets

PK
Meet PK, the founder of NeotechNavigators.com! With over 15 years of experience in Data Visualization, Excel Automation, and dashboard creation. PK is a Microsoft Certified Professional who has a passion for all things in Excel. PK loves to explore new and innovative ways to use Excel and is always eager to share his knowledge with others. With an eye for detail and a commitment to excellence, PK has become a go-to expert in the world of Excel. Whether you're looking to create stunning visualizations or streamline your workflow with automation, PK has the skills and expertise to help you succeed. Join the many satisfied clients who have benefited from PK's services and see how he can take your data analysis skills to the next level!
http://neotechnavigators.com

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