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Commercial Lease Analytics Dashboard in Google Sheets

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Managing commercial leases requires continuous monitoring of rent values, lease expiry dates, property utilization, risk levels, and renewal timelines. When organizations handle multiple properties, locations, and lease types, tracking all this information manually becomes difficult and error-prone.Commercial Lease Analytics Dashboard in Google Sheets

The Commercial Lease Analytics Dashboard in Google Sheets is a ready-to-use tool designed to simplify lease management by providing a clear and organized overview of financials, lease status, property utilization, and upcoming renewals.Commercial Lease Analytics Dashboard in Google Sheets

In this article, we explain the dashboard structure, its features, and how it helps real estate teams, facility teams, and finance departments manage leases more efficiently.Commercial Lease Analytics Dashboard in Google Sheets

What Is the Commercial Lease Analytics Dashboard in Google Sheets?

Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

This Google Sheets dashboard centralizes all commercial lease information and turns complex lease data into meaningful insights. It helps businesses:

  • Track total leases and monthly rent

  • Monitor lease expiry and renewal opportunities

  • Analyze maintenance and property costs

  • Understand space utilization

  • Identify high-risk leases

  • Review lease performance by property and location

The dashboard updates automatically when new lease data is added to the Data sheet.

Why Use Google Sheets for Lease Analytics?

Google Sheets is ideal because it offers:

  • Real-time updates

  • Easy data sharing across finance, facility, and admin teams

  • No additional software cost

  • Customizable fields and formulas

  • Built-in charts for fast analysis

It is perfect for both small real estate portfolios and large multi-location organizations.

Dashboard Structure and Features

Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

The Commercial Lease Analytics Dashboard contains multiple sections with charts and KPI cards for easy analysis.

1. Overview Sheet Tab

This is the main dashboard where key lease metrics are displayed.

Card Metrics Include:

  • Total Leases – Overall number of commercial leases

  • Total Monthly Rent – Total rent expense per month

  • Total Deposit Amount – Combined security deposit amount

  • Maintenance Cost (USD) – Total maintenance costs

  • Total Active Leases – Number of currently active leases

Charts Included:

  • Monthly Rent by Location
    Shows rent expense distribution across geographic locations.

  • Lease Status Distribution
    Displays Active, Expired, Pending, and Under Review leases.

  • Active vs Expired Leases by Location
    Helps identify locations with expiring lease risks.

  • Total Leases by Risk Level
    Shows lease categorization based on risk: High, Medium, Low.

  • Area (SqFt) by Property
    Helps identify properties with maximum leased space.

Commercial Lease Analytics Dashboard in Google Sheets
Commercial Lease Analytics Dashboard in Google Sheets

Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

2. Lease Expiry & Renewal Analysis

This section highlights time-sensitive and renewal-related insights.

Charts Include:

  • Expiring Soon by Location
    Displays leases that require immediate action.

  • Expired Leases by Lease Type
    Helps compare expiries among commercial, retail, warehouse, etc.

  • Expiring Soon by Renewal Option
    Shows which leases can be renewed vs. renegotiated.

  • Expiring Soon by Property
    Helps property managers focus on urgent renewals.

Lease Expiry & Renewal Analysis
Lease Expiry & Renewal Analysis

3. Financial Analysis

This sheet provides financial insights on rents, deposits, and maintenance.

Charts Include:

  • Maintenance Cost (USD) by Location
    Shows cost distribution and helps identify expensive locations.

  • Monthly Rent (USD) by Lease Type
    Helps compare rent trends across office, retail, warehouse, etc.

  • Monthly Rent vs. Deposit Amount by Property
    Helps analyze rent-to-deposit ratio.

This section supports budgeting decisions and cost optimization.

Financial Analysis
Financial Analysis

Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

4. Space & Utilization Analysis

Space metrics help organizations understand total leased area and usage.

Charts Include:

  • Area (SqFt) by Location

  • Area (SqFt) by Lease Type

  • Area (SqFt) by Property

These charts help compare property utilization patterns and plan future space requirements.

Space & Utilization AnalysisSpace & Utilization Analysis
Space & Utilization Analysis

5. Search Sheet Tab

This feature allows users to search lease records instantly by:

  • Keyword

  • Field Name (Property, Lease Type, Location, Date, Status, etc.)

This makes data retrieval quick and effortless.

Search Sheet Tab
Search Sheet Tab

Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

6. Data Sheet

The Data sheet holds all lease details, including:

  • Lease ID

  • Property Name
  • Location
  • Lease Start Date
  • Lease End Date
  • Monthly Rent
  • Deposit Amount
  • Maintenance Cost
  • Lease Type
  • Area (SqFt)
  • Renewal Option
  • Risk Level
  • Status
  • Owner / Manager

All dashboard visuals are powered by this dataset.

Data Sheet
Data Sheet

Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

Advantages of the Commercial Lease Analytics Dashboard

  • Centralized Lease Management
    All lease details in one place for easy access.

  • Quick Identification of Expiring Leases
    Helps prevent unexpected closures or penalties.

  • Improved Financial Planning
    Rent, deposit, and maintenance cost insights support budgeting.

  • Better Space Utilization Decisions
    Helps companies understand property usage across locations.

  • Risk Management
    Highlights leases categorized as high or medium risk.

  • Customizable and Cloud-Based
    Works anywhere and adapts to your lease data structure.

  • Real-Time Visualization
    Charts update automatically as data changes.

Opportunities for Improvement

You can further improve this dashboard by adding:

  • Automated lease renewal reminders

  • Vendor/landlord contact database integration

  • Gantt chart for lease timelines

  • Forecasting model for lease expenses

  • Google Forms integration for lease update requests

  • Document attachment links (contracts, agreements)

Best Practices

Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

  • Update lease data regularly

  • Use consistent lease terminology

  • Review expiring leases monthly

  • Track maintenance cost changes

  • Monitor rent escalations or renegotiations

  • Share dashboard with finance and facility teams

Conclusion

The Commercial Lease Analytics Dashboard in Google Sheets provides a complete and professional way to analyze lease performance, manage expiring leases, track rent and maintenance costs, and understand space utilization. With automated charts, KPI cards, and search functionality, it helps organizations make smarter lease decisions and avoid costly surprises.Commercial Lease Analytics Dashboard in Google Sheets

Whether you manage 5 leases or 500, this dashboard ensures full control and visibility over your commercial real estate portfolio.Commercial Lease Analytics Dashboard in Google Sheets

Frequently Asked Questions (FAQs)

Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

1. What does this dashboard track?

It tracks rent, deposit, maintenance cost, lease expiry, renewal options, property area, and lease status.

2. Can I customize the fields?

Yes, all fields in the Data sheet can be customized.

3. Does the dashboard identify high-risk leases?

Yes, the risk level chart highlights High, Medium, and Low-risk leases.

4. Is there a renewal analysis feature?

Yes, the Lease Expiry & Renewal section provides detailed insights.

5. Can multiple users collaborate?

Yes, Google Sheets supports multi-user editing.

Visit our YouTube channel to learn step-by-step video tutorials

Youtube.com/@NeotechNavigators

Watch the step-by-step video Demo:


Click to Buy Commercial Lease Analytics Dashboard in Google Sheets

PK
Meet PK, the founder of NeotechNavigators.com! With over 15 years of experience in Data Visualization, Excel Automation, and dashboard creation. PK is a Microsoft Certified Professional who has a passion for all things in Excel. PK loves to explore new and innovative ways to use Excel and is always eager to share his knowledge with others. With an eye for detail and a commitment to excellence, PK has become a go-to expert in the world of Excel. Whether you're looking to create stunning visualizations or streamline your workflow with automation, PK has the skills and expertise to help you succeed. Join the many satisfied clients who have benefited from PK's services and see how he can take your data analysis skills to the next level!
http://neotechnavigators.com

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