A salon or spa front desk juggles appointments, walk-ins, billing, loyalty points, packages, stock, and staff commissions — and most independent owners pay $25–$199 a month to a SaaS platform like Vagaro, Mindbody, or Fresha to hold it together. The Salon and Spa Management System Web App does the same job for a one-time $39.99: 18 connected screens, 11 live dashboard KPIs, and role-based login for 5 user types, all running on Google Sheets and Google Apps Script.
This guide walks through every screen, the comparison against plain spreadsheets and paid salon SaaS, who the system is for, and how to get the most out of it. If you run a salon, spa, nail bar, barbershop, or wellness centre, the Salon and Spa Management System Web App is the most affordable way to put a real multi-user booking and back-office system in place — deployed in under 15 minutes, with your data living in your own Google Drive.
🚀 Try the Live Demo Before You Buy
We have deployed this web app in our own Google account so you can test every page and every role — with real sample data — before purchasing. No signup, no email required.
🔑 Test Login Credentials
Sign in as admin for full access to Users, Settings, List Management and every module — or try a Manager, Receptionist, Staff/Therapist or read-only Viewer login to see exactly what each role can do.
💡 What you get after purchase: The full source code (Code.gs + Index.html) plus a step-by-step deployment guide so you can deploy your own private instance in your own Google account in under 15 minutes.
Key Features of the Salon and Spa Management System Web App
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- Role-based login with 5 user types — Admin, Manager, Receptionist, Therapist, and Viewer each see only the screens their role allows.
- 11 live dashboard KPIs — from Today’s Appointments and Today’s Revenue to Outstanding, Active Packages, Loyalty Points, and Low Stock Items, refreshing as data is entered.
- Appointments with calendar and list views — month, week, and day scheduling with import, export, and template download.
- Billing with balance tracking — total, paid, balance, and Paid / Partial status on every bill.
- Packages, memberships, and prepaid wallets — sessions, validity, price, and a Sell Package flow.
- Loyalty points ledger — earned, redeemed, and running balance per customer.
- Inventory, stock movements, and suppliers — reorder levels, stock valuation, and a full audit trail.
- Google Sheets web app — deploy in your own Google account in under 15 minutes; data stays in your Drive.
Dashboard Pages Explanation
The web app ships with 18 connected screens. Each screenshot below shows exactly how the page is laid out and what it does.
1. Login Screen
The web app opens with a clean, secure sign-in screen. Each team member enters a username and password, and role-based access for Admin, Manager, Receptionist, Therapist, and Viewer means every person only sees the screens their role allows.
2. Dashboard
The main dashboard shows 11 live KPI cards — Today’s Appointments, Pending, Completed, Cancelled / No-Show, Today’s Revenue, This Month Revenue, Outstanding, Active Customers, Active Packages, Loyalty Points, and Low Stock Items — plus a Revenue Trend (14 days) chart.
3. Dashboard Analytics
This page adds Appointment Status, Service Category Sales, Top Staff by Revenue, and Top Services charts, with quick panels for Upcoming Appointments, Low Stock Alerts, and Package Expiry Alerts.
4. Appointments
Book, track, and update every appointment from one screen. Switch between calendar and list views across month, week, and day, click any slot to create a booking, and Import, Export, or Download a template for bulk scheduling.
5. Customers
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Every customer profile with history and loyalty in one place. Each record shows the type — VIP, Member, Regular, or Walk-in — plus visits, spend, loyalty points, and last visit, with search, add, birthdays, and direct contact.
6. Billing and Invoices
Create bills and manage invoices here. Each bill shows the customer, staff, total, paid, balance, and Paid / Partial status, filterable by date, payment mode, or status, with a one-click new-bill flow.
7. Services
The full service catalogue and price list. Each service carries a code, category, duration in minutes, price, tax, and status, with category and status filters plus add/edit at any time.
8. Staff
All team profiles with commission and workload. See each member’s role, skill, phone, shift, and commission rate, and add or update staff as your team changes.
9. Packages
Manage memberships and package deals. The package master holds combos, memberships, service packs, and prepaid wallets with sessions, validity, and price, and a Sell Package flow assigns them to clients.
10. Loyalty
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A complete loyalty points ledger showing points earned, redeemed, and running balance per customer with remarks, manual adjustments, and a top-loyal-customers view.
11. Inventory Items
Track products and consumables with current stock, reorder level, sell price, expiry, and status, with low stock highlighted plus stock valuation, import, and add-product.
12. Stock Movements
Records every purchase, sale, and adjustment with stock in / out, movement type (purchase, sale, or service consumption), rate, and amount — a full inventory audit trail.
13. Suppliers
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A simple supplier directory keeping each supplier’s contact person, phone, and email in one list so reordering stock is quick.
14. Reports
Run operational and financial reports such as a staff-wise appointment report. Pick the report, set the date range and filters, run it, then export or print.
15. User Management
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The admin controls every account, role, and access level, viewing each user’s name, username, role, email, status, and last login, with add-user and reset-access actions.
16. List Management
Edit the dropdown values used across the app, such as service categories. Add, edit, or reorder values to keep the system flexible and tailored to your business.
17. Settings
Configure the business profile and billing details — salon name, address, contact, currency, tax rate, invoice prefixes, and invoice footer — so every document matches your brand.
18. Audit Log
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A complete activity trail recording who did what and when across logins, updates, and status changes, giving full transparency over the system.
Salon and Spa Management System Web App vs. Plain Google Sheets vs. Paid Salon SaaS — Feature Comparison
| Feature | Salon and Spa Management System Web App | Plain Google Sheets | Fresha / Vagaro / Mindbody |
|---|---|---|---|
| Cost | $39.99 one-time | Free but manual build | $0 (fee-based) / $25–$199 / mo |
| Platform | Google Sheets web app (any browser) | Google Sheets | Proprietary cloud SaaS |
| Setup time | Under 15 minutes | 5–10 hours custom build | 1–3 days onboarding |
| Multi-user role-based login | ✅ 5 roles | ❌ Shared file | ✅ Yes |
| Appointments + billing + loyalty in one | ✅ Built in | ❌ Separate sheets | ✅ Higher tiers |
| Packages, memberships & prepaid wallets | ✅ Built in | ❌ Manual | ✅ Usually paid add-on |
| Inventory + supplier management | ✅ Built in | ❌ Manual | ✅ Higher tier only |
| Year-1 cost at 5 users | $39.99 total | $0 + 10+ hrs setup | $300–$2,400+ / commission cuts |
| You own the data | ✅ In your Google Sheet | ✅ Yes | ❌ Vendor-hosted |
For salons and spas that want a real multi-user booking, billing, and loyalty system without monthly fees or per-booking commission, the Salon and Spa Management System Web App sits in the sweet spot — the collaboration of SaaS with the ownership of a spreadsheet.
Who Should Use This Template
Perfect for:
- Independent salon and spa owners running 1–10 chairs or therapy rooms
- Beauty salons, nail bars, hair studios, barbershops, and day spas replacing a $25–$199 / month subscription
- Wellness and massage centres tracking memberships, prepaid packages, and therapist commissions
- Small multi-location chains wanting one Google Sheet per branch with role-based logins
Not a fit if:
- You run 50+ outlets needing real-time central consolidation and PCI-DSS card processing
- You need a public online-booking website with integrated card payments
- You require a native iOS / Android app rather than a browser-based web app
Real-World Use Cases
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Priya runs a 4-chair hair and beauty salon in Pune. She replaced her ₹2,000/month booking app with this Google Sheets web app — her receptionist books appointments on a tablet, therapists log services against their own commission, and the dashboard shows Today’s Revenue and Outstanding before she leaves each night.
Daniel manages a two-location day spa. Each branch runs its own Google Sheet, his therapists each get a Therapist-role login, and he reviews Top Staff by Revenue and Service Category Sales across both sites every Monday — without per-seat SaaS fees.
Aisha owns a wellness and massage centre selling 10-session prepaid packages. The Packages screen tracks sessions and validity, the Loyalty ledger rewards repeat clients, and Package Expiry Alerts tell her exactly which members to call before their package lapses.
Advantages of the Salon and Spa Management System Web App
- One-time cost vs $300–$2,400+ per year — payback usually lands in the first month for independents.
- No vendor lock-in — data lives in your Google Sheet; export, share, and back it up like any file.
- Faster end-of-day close — Today’s Revenue, Outstanding, and balances are reconciled live.
- Customisable — service categories and dropdowns are editable from List Management; branding, tax, and invoice prefixes from Settings.
- Works on any hardware — a budget Chromebook, an old iPad, or a Windows laptop all work as a front-desk terminal.
Opportunities for Improvement
To be honest about the limitations — because they matter for buyers:
- The web app needs an internet connection; if your salon Wi-Fi is unreliable, keep a 4G/5G hotspot as backup.
- Card payment processing is not built in — the system records the transaction reference, not the swipe; you still need a payment terminal or gateway.
- It is not a public online-booking website; it is the in-house front desk and back office.
- Very large chains (50+ outlets) needing centralised real-time consolidation will likely outgrow this architecture.
Best Practices
.
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- Set up Services, Staff, and Packages first — the rest of the data model cascades from them.
- Use a separate Google Sheet per branch for chains to keep Apps Script execution fast.
- Give one super-admin per location responsibility for user resets, list values, and weekly backups.
- Back up weekly with File → Make a copy into a separate Drive folder — a 10-second point-in-time snapshot.
- Review the Loyalty ledger and Package Expiry Alerts each week to spot clients worth a retention call.
Explore Relevant Templates
- Restaurant Management System Web App Template — the hospitality sibling with POS, kitchen display, and reservations.
- CRM and Sales Pipeline Management System Web App — turn first-time clients into repeat customers.
- Customer Address Book Web App — a lightweight contact, follow-up, and birthday manager.
- GST Billing System Web App — a dedicated billing and invoicing companion.
- Browse all Google Apps Script Web Apps on NextGenTemplates.
Frequently Asked Questions
What does the Salon and Spa Management System Web App cost vs. Fresha or Vagaro?
The Salon and Spa Management System Web App is a one-time $39.99 purchase with no monthly fees and no per-booking commission, while Vagaro and Mindbody typically run $25–$199 per month and Fresha takes fees per transaction. Over a year a small salon usually saves several hundred dollars.
How long does it take to deploy this Google Sheets web app?
Setup takes under 15 minutes using the included PDF guide. You copy the Google Sheet, paste the Apps Script, deploy as a web app, and log in. No coding knowledge is required.
Can multiple staff use the system at the same time?
Yes. The Salon and Spa Management System Web App uses Google’s real-time backend, so receptionists, therapists, and managers can all be logged in at once, with role-based access across the 18 screens.
Does it handle packages, memberships, and loyalty points?
Yes. The Packages screen manages combos, memberships, service packs, and prepaid wallets with sessions and validity, while the Loyalty screen keeps a full ledger of points earned, redeemed, and the running balance per customer.
Can I track inventory, suppliers, and stock movements too?
Yes. Inventory Items tracks current stock, reorder level, sell price, and expiry; Stock Movements records every purchase, sale, and service consumption; and Suppliers keeps each vendor’s contact details for quick reordering.
Where is my salon data stored?
All appointments, customers, bills, packages, loyalty, and inventory are stored in your own Google Sheet inside your Google Drive. You can export to Excel, CSV, or PDF at any time.
Can I customise it for my salon’s services and branding?
Yes — both Code.gs and Index.html are unlocked. Service categories and dropdowns are editable from List Management, and salon name, currency, tax rate, and invoice prefixes from Settings, without touching code.
About the Author
Built by PK — Microsoft Certified Professional with 15+ years of Excel, Google Sheets, and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels. Every template is hand-built and tested before release.
Conclusion
If you run a salon, spa, nail bar, barbershop, or wellness centre and you are tired of paying $25–$199 a month — or a cut of every booking — for software that locks your data in someone else’s cloud, the Salon and Spa Management System Web App is a serious upgrade. Eighteen connected screens, role-based login, packages and loyalty, full back office, and your data in a Google Sheet you control, for a single $39.99 payment.
👉 Click here to Purchase the Salon and Spa Management System Web App on NextGenTemplates.
✅ Instant download · One-time payment · No subscription · No per-user fees · Lifetime access
For deeper customisation, see Google’s Apps Script documentation.
🎥 Watch tutorials and deployment walk-throughs on YouTube.com/@NeoTechNavigators.
📅 Last updated: June 2026
