Running a busy barbershop means juggling appointments, walk-ins, the till, product sales and barber payouts all at once — and most shops still do it with a paper diary and a calculator. The Barbershop Management System Web App replaces all of that with one screen: 20 menu modules, 3 user roles, 13 owner reports and 30 connected Google Sheets tables, built on Google Sheets and Google Apps Script.
It ships pre-loaded with a realistic demo shop, Sharp & Co. Barbershop — 3 barbers, 25 services, 20 products, 40 customers and 3 membership plans — so you can test every button in minutes, then clear it and go live. It is a one-time purchase with no subscription and no per-booking fees, and every record stays in your own Google Drive. This guide walks through every page of the Barbershop Management System and how a real shop uses it day to day.
🎥 Watch the Video Tutorial
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🚀 Try the Live Demo Before You Buy
We have deployed this web app in our own Google account so you can test every page, every role and every report — with sample data — before purchasing. No signup, no email required.
▶ Open the live demo of the Barbershop Management System
🔑 Demo Login Credentials
Sign in as Admin1 (Owner / Admin) to run the whole shop — every module including Settings, User Management, List Management, Reports and the Audit Log — or as Manager1 (Manager / Reception) to work the front desk: appointments, walk-in queue, billing/POS, customers and the other day-to-day screens. Tip: book an appointment first, then bill it from the POS screen to see the full flow end to end.
| Role | Username | Password |
|---|---|---|
| Owner / Admin Rohan Mehra — full access |
Admin1 | abcd |
| Manager / Reception Priya Sharma — daily operations |
Manager1 | abcd |
What you get after purchase: the full source code (Code.gs + Index.html) plus a step-by-step deployment guide so you can deploy your own private instance in your own Google account in under 15 minutes.
Key Features of the Barbershop Management System
- Appointments with double-booking prevention — list, day and week views, filters by barber and status, and conversion straight into a bill.
- Walk-in queue with auto tokens — a token number is generated automatically for every walk-in, with a “Now Serving” board for a counter screen.
- Counter POS billing — services and products on one bill with discounts, tax, tips, loyalty redemption, membership redemption and split payment, paid by Cash, UPI or Card.
- Automatic barber commissions — each service carries a commission (a percentage or a flat amount), calculated on every bill line, with statements and payouts per barber.
- Memberships and loyalty — prepaid wallet, service-credit and discount plans, plus loyalty points per customer.
- Inventory with a stock ledger — retail and consumable stock, low-stock count, stock value at cost and every Opening, Stock In and Adjustment movement.
- 13 owner reports and an audit log — day-end closing, profit snapshot, tax summary and more.
The Barbershop Management System tracks 8 live dashboard KPIs and 5 owner charts, and enforces its 3 roles — Owner / Admin, Manager / Reception and Barber / Staff — on the server, not just in the menu.
Every Screen in the Barbershop Management System
The left menu groups the modules under Main, Records, Team, Insights, Administration and More. Here is every screen and what it does.
Login Screen
The branded login screen secures the workspace with a username and password (with a Remember me option) and highlights the four pillars of the system — Smart Scheduling, POS & Billing, Loyalty & Memberships, and Owner Reports. Staff sign in with role-based access so each person only sees what they should.
Owner Dashboard
A live control room with Today, Week, Month and Custom ranges. Eight KPI cards show Today’s Revenue, Today’s Bills, Appointments (with done and no-show counts), Walk-ins Waiting, Avg Ticket, Products Sold, Today’s Expenses and Net Cash In Hand (cash minus expenses). Below them are a Revenue Trend — last 30 days chart and a Services vs Products sales-mix chart. Booking and New Bill buttons and a global search bar sit at the top of every screen.
Appointments
Book and track visits with columns for Date (with time slot), Customer, Service (with duration), Barber, Est. amount and Status. Statuses in the demo are Booked, Completed, No-Show and Cancelled. Switch between List, Day and Week views, filter by date range, barber and status, and convert a booked appointment straight into a bill.
Walk-in Queue
Manage the counter line with the Add Walk-in form: Name, Phone (optional), Service and Preferred barber (or “Any available”). A token number is generated automatically and the walk-in joins the live token queue for the day.
Billing / POS
Ring up services and products together from New Bill. The Billing / POS page shows Collected (range) and Bills cards (₹31,967 from 37 bills in the demo range) and a bill history with Bill No, Date, Customer, Barber, Total, Mode (Cash, UPI or Card) and Status (Paid). Filter by date range, payment mode and status, view a bill, or void it.
Customers
A client directory with Customer (name and ID), Contact, Source (Walk-in, Referral, Instagram, Google or Facebook in the demo), loyalty Points, Member status and Tags such as Regular. Add customers one by one or with Import, and export the list.
Services & Pricing
Manage the service menu with Service, Category (Haircut, Kids, Beard, Shave and more), Duration, Price, Commission and Status. Commission can be a percentage (for example 25% on a ₹300 Classic Haircut) or a flat amount (₹40 on a Buzz Cut), so barber pay flows straight from billing.
Products
Track retail and consumable stock items with Product (brand and code), Category (Styling, Beard Care, Hair Care, Skin Care), Type (Retail or Both), Price, Stock and Status. Selling a product on a bill reduces stock automatically.
Inventory
Keep stock accurate with three cards — Products (20), Low stock (0) and Stock value (cost) (₹1,38,990 in the demo) — a Stock Levels table showing stock against each product’s reorder level, and a Stock Movement Ledger with Date, Product, Type (Opening, Stock In, Adjustment) and Qty. Use Stock In for deliveries and Adjust for corrections.
Memberships & Loyalty
The demo ships with three plans: Silver Wallet (₹2,000 prepaid wallet with ₹2,400 usable in 6 months, 180 days), Gold Grooming Package (₹5,000 service credit package: 6 haircuts + 6 beard trims + 3 hot towel shaves, 365 days) and Platinum Discount Club (₹3,000 for a flat 15% off all services and products, 365 days). The members table lists Member No, Customer, Plan, Wallet, Expiry and Status.
Barbers & Staff
Manage your team with Staff (role and chair), Contact, Specialities, Shift, Pay (fixed + commission, or commission only) and Status. The demo team is James Okoro and Aarav Kapoor (Barbers) and Marco Bianchi (Senior Barber).
Attendance
Record daily attendance with Mark Attendance: Date, Staff, Status (Present, Half-Day or Leave), In time and Out time, filterable by date range.
Commission & Payout and Expenses
The Team menu has separate Commission & Payout and Expenses screens. Expenses records shop costs and recurring bills with Date, Category, Description, Amount, Mode and Paid To, and summarises them in a By Category doughnut and a Summary panel. In the demo the Total (all) is ₹77,100: Rent ₹45,000, Electricity ₹6,200, Products Purchase ₹18,500, Marketing ₹3,000, Laundry ₹1,200, Water ₹800, Maintenance ₹1,500 and Misc ₹900.
Reports
The Insights menu opens owner reporting — 13 reports including day-end closing, sales, barber performance, profit snapshot and tax summary, alongside the expense breakdown by category shown here.
Settings
Settings covers shop profile, billing, loyalty, notifications and archive. The Shop Profile panel holds Shop name, Tagline, Phone, Email, Address, Tax / GST number, Currency symbol and Timezone. The Business Hours panel sets opening hours for each day from Mon to Sun, the booking Slot interval (15 minutes in the demo), the number of Chairs / stations (4) and Holidays.
User Management
Control access with Username, Name, Role (Owner / Admin, Manager / Reception or Barber / Staff), Linked Staff, Last Login and Status. Barber logins are linked to their staff record (STF-01, STF-02, STF-03) so each barber only sees their own work. Passwords are salted and hashed, never stored in plain text.
List Management
Maintain editable dropdown master lists — Brand, Cancellation Reason, Customer Source and Expense Category — so every dropdown stays consistent.
Audit Log
Full accountability with Time, User, Role, Module, Action and Summary — every create, update, delete, login and archive is recorded, from logins to new bills and appointments.
Barbershop Management System vs. Manual Spreadsheet vs. Salon SaaS
| Feature | Barbershop Management System | Excel / manual spreadsheet + calendar | Salon SaaS (Fresha / Booksy / Vagaro) |
|---|---|---|---|
| Cost | One-time purchase | Free but manual | Monthly plans and/or booking fees |
| Platform | Google Sheets + Apps Script (your Drive) | Excel / Google Calendar | Vendor cloud |
| Setup time | Under 15 minutes | Hours of formula building | Account + onboarding |
| Appointments + walk-in queue | ✅ Both, with auto tokens | Manual entries | ✅ Yes |
| POS billing & printable receipts | ✅ 3″/4″/A4 receipts | ❌ | ✅ (often add-on) |
| Barber commissions & payouts | ✅ Automatic per bill | Manual | Often higher-tier plans |
| Memberships & loyalty | ✅ Wallet, credits, discounts & points | ❌ | ✅ Yes |
| Own your data / no lock-in | ✅ 100% in your Google Drive | ✅ Yes | ❌ Vendor-hosted |
For a shop that wants real appointments, POS billing and barber commissions without monthly SaaS fees or per-booking charges, the Barbershop Management System sits in the sweet spot.
Who Should Use This Template
Perfect for:
- Single-location barbershops and men’s salons with 2–10 barbers
- Owner-operators who want appointments, POS billing and commissions in one place
- Shops moving off pen-and-paper or a spreadsheet, or cutting a monthly SaaS bill
- Anyone comfortable with a free Google account — no coding required
Not a fit if:
- You run a large multi-branch chain needing enterprise ERP and single sign-on
- You need fully offline software with no Google account
- You want a managed vendor to host and run everything for you
Real-World Use Cases
The owner of a 4-chair barbershop opens the Owner Dashboard each morning to see today’s revenue, appointments and walk-ins waiting, and runs the day-end closing report at night — without paying per-booking fees to a salon app.
The receptionist books appointments, adds walk-ins to the queue with auto tokens, and bills services plus retail products on one screen, redeeming loyalty points and membership credits at checkout.
A senior barber logs in on a phone to see only their own appointments, queue assignments and earnings — while shop-wide revenue stays private to the owner.
Advantages of the Barbershop Management System
- No subscription, no lock-in — a one-time purchase instead of a recurring salon software bill.
- You own your data — every appointment, bill and customer lives in your own Google Sheet, which you can open, export or back up anytime.
- Fast to deploy — paste the code, run Setup and deploy; most owners are live within 15 minutes.
- Runs anywhere — desktop, tablet or phone, because it is a responsive web app served by Google.
- Built-in accountability — salted-and-hashed passwords, a full audit log and a database archive.
Limitations to Know
To be fair and balanced, the Barbershop Management System has trade-offs. It requires an internet connection and a Google account, so it is not an offline desktop tool. It is designed for a single location, so multi-branch chains needing centralised dashboards across sites will outgrow it. And because it is self-hosted in your Drive, you handle your own deployment and updates rather than relying on a managed vendor — a fair trade for zero monthly fees and full data ownership, but worth knowing up front.
Best Practices
- Finish the Settings page first — shop name, tax / GST number, currency, business hours, slot interval and chairs — before taking live bills.
- Replace the demo barbers, services and products with your own, and set each service’s commission.
- Create a login for every staff member and link barbers to their staff record so role scoping works.
- Run the day-end closing report at close each day, and archive old transactions once or twice a year.
Related Web Apps and Guides
On NeoTech Navigators you can also explore the gym and fitness center membership management system web app, the restaurant management system web app, the GST billing system web app, the salon and spa dashboard in HTML for analysing salon performance, and the client appointment calendar in Google Sheets if you only need simple scheduling.
Browse the full Web App Management Systems collection on NextGenTemplates, or the related HR Employee Management System Web App for staff, attendance and payroll. New to Apps Script web apps? Google’s own Apps Script web app guide explains how deployment works.
If you would like to learn the spreadsheet skills behind a system like this, the NextGenTemplates Academy learning paths offer step-by-step lessons with practice files.
Frequently Asked Questions
What can the Barbershop Management System do?
The Barbershop Management System handles appointments, a walk-in queue, POS billing, barber commissions, retail products, inventory, memberships, loyalty points, attendance, expenses and 13 owner reports — across 20 menu modules and 3 user roles, all in Google Sheets.
Do I need coding skills to set it up?
No. You paste the provided code into Google Apps Script, name the HTML file “Index”, run the Setup function once and deploy as a web app. A written guide walks you through it in under 15 minutes.
How does the Barbershop Management System compare to Fresha or Booksy?
Unlike Fresha, Booksy or Vagaro, the Barbershop Management System is a one-time purchase with no per-booking fees, and all data stays in your own Google Drive. You trade a managed vendor for full ownership and zero monthly cost.
Can barbers see other barbers’ earnings?
No. The Barber / Staff role is limited to their own appointments, queue assignments and earnings, enforced on the server — shop-wide revenue and other barbers’ data stay private to the Owner and Manager.
Can I print receipts and reports?
Yes. POS receipts print at 3″, 4″ or A4, and most list screens have an Export button.
Is my data safe?
Everything lives in your own Google Sheet, passwords are salted and hashed, an audit log records every create, update, delete, login and archive, and a database archive lets you trim old transactions safely.
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About the Author
Built by PK — Microsoft Certified Professional with 15+ years of Excel, Google Sheets and Power BI experience and founder of NextGenTemplates. Every template is hand-built and tested before release.
Wrapping Up
The Barbershop Management System Web App gives a small shop the tools a salon SaaS charges monthly for — appointments, a walk-in queue, POS billing, barber commissions, memberships and owner reports — for a single one-time price, in software you fully own. Try the live demo, then deploy your own copy in your Google account.
Get the Barbershop Management System Web App
📅 Last updated: October 2026
