The Brewery Management System Web App is a complete, cloud-based tool that runs an entire craft brewery from a single secure link. It covers 23 working screens across recipes, brew batches, fermentation, tanks, quality control, raw materials, finished goods, kegs, sales, purchasing and reporting, with five role-based logins. Built on Google Sheets and Google Apps Script, it stores every record in your own Google account with no monthly fees.
🚀 Try the Live Demo Before You Buy
We have deployed this web app in our own Google account so you can test every page, every module — with real sample data — before purchasing. No signup, no email required.
🔑 Test Login Credentials
Sign in as Admin for full access — all modules, settings, users, lists, archive, audit log and import/export.
| Role | Username | Password |
|---|---|---|
| 👨💼 Admin | admin | admin123 |
💡 What you get after purchase: The full source code (Code.gs + Index.html) plus a step-by-step deployment guide so you can deploy your own private instance in your own Google account in under 15 minutes.
Most small breweries still juggle three or four spreadsheets plus paper tank charts. The Brewery Management System Web App replaces all of that with one workflow: brew a batch and it auto-consumes materials, package it and finished-goods stock appears, sell it and stock drops, buy more and stock returns. This post walks through every screen, compares it with the alternatives, and shows who it is for.
Key Features of the Brewery Management System Web App
- Five role-based logins (Admin, Brewer/Production, Sales, Inventory/Store, Viewer) enforced on both menu and every action.
- Grain-to-glass workflow from recipe to batch to fermentation to packaging to finished goods, kegs and sales.
- Automatic ABV from Original and Final Gravity as (OG minus FG) times 131.25.
- Automatic stock: brewing consumes materials, packaging builds finished-goods stock, sales deduct stock, purchases add stock.
- Full keg lifecycle across seven states with complete history and an aging report.
- 8 dashboard KPIs, 5 charts and 15 reports with Excel export and A4 / 4-inch / 3-inch printing.
- Import/Export, Google Drive uploads, email alerts, audit log and a database archive tool.
Dashboard Pages Explanation
Login Page
A brewery-branded sign-in screen where staff log in by username and password, with quick chips for Brewing, Kegs, Inventory and Sales.
Dashboard
KPI cards for Batches in Production, Tanks In Use/Free, Finished Goods Value, Low-stock Materials, Kegs Out vs In Stock, Production This Month, Sales This Month and Pending Sales Orders, plus Production Volume by Month, Batch Status by Stage, Active Stages by Batch Count and Failed QC Checks by Attention Needed.
Recipes and Beer Styles
Every recipe with Recipes by Style, Batch Size by Recipe, ABV by Recipe, IBU by Recipe, Yeast by Recipe and Recipe Status by Active State.
Fermentation and Tank Log
Readings per batch: Temperature by Batch, Specific Gravity by Batch, pH by Batch, Fermentation Day by Batch and Reading Date by Batch.
Tanks and Vessels
Tank Capacity by Vessel, Tank Status by Vessel, Current Batch by Tank and Location by Tank.
Quality Control
QC Result by Batch, Result Value by Check Type, QC Check by Date and QC Owner by Batch, with failed checks flagged on the dashboard.
Raw Materials
Stock by Material, Reorder Point by Material, Unit Cost by Material, Supplier by Material and Status by Material.
Stock Movements
Movement Quantity by Item, In Quantity by Item, Out Quantity by Item, Balance by Item and Movement Type by Reference.
Finished Goods
Stock by Product, Price by Product, Package by Product, SKU by Product and Status by Product.
Keg Management Summary
Status cards (In Stock, Filled, At Customer, Empty-Clean, Returned, Cleaning, Out of Service) with Keg Status by Asset Tag, Beer by Keg, Batch by Keg, Location or Customer by Keg and Shipped Date by Keg.
Sales Orders and Invoices
Total by Sales Order, Balance by Customer, Order Status by Order, Payment Status by Order and Order Type by Customer.
Keg Management Detail
The full keg register with status cards plus Keg Status by Asset Tag, Beer by Keg, Batch by Keg, Location or Customer by Keg and Shipped Date by Keg.
Sales Orders and Invoices Detail
Drill into an order with Total by Order, Balance by Order, Status by Order, Payment by Order and Customer by Order.
Customers
Due Amount by Customer, Customer Type by Customer, Contact by Customer and Status by Customer.
Purchase Orders
Total by Purchase Order, Balance by Supplier, Purchase Status by Purchase Order and Payment Status by Purchase Order.
Suppliers
Payable by Supplier, Supplier Category by Supplier, Contact by Supplier and Status by Supplier.
Reports
Fifteen reports including a Production Report by Batch Number with Planned Size by Batch, Volume Packaged by Batch, ABV by Batch, Status by Batch and Packaging Date by Batch.
Documents
Document Type by Linked Record, Uploaded File by Document, Document Owner by File and Upload Date by Document.
Import and Export
Export Table by Selected Module, Blank Template by Selected Module, Import Rows by Uploaded File and Invalid Rows by Import Result.
User Management
User Role by Name, Status by User, Last Login by User and Account Permission by Role.
List Management
List Value by List Type, Display Order by List Value and Status by List Value.
Settings
Brewery Profile by Field, Currency and Units by Setting, Tax and Excise by Setting and Printing and Alerts by Setting.
Audit Log
Action by User, Module by Action, Record by Action and Details by Audit Entry.
Brewery Management System Web App vs. Manual Spreadsheets vs. Paid Brewery SaaS
| Feature | Brewery Management System Web App | Manual Excel / Google Sheets | Brewery SaaS (Ekos, Breww) |
|---|---|---|---|
| Cost | $39.99 one-time | Free-$100 | $150-$300+ / month |
| Platform | Google Sheets + Apps Script web app | Spreadsheet files | Vendor cloud |
| Setup time | Under 15 minutes | Hours of building | Days + onboarding |
| Multi-user role-based access | Yes – 5 roles | No – manual sharing | Yes |
| Recipe to batch to packaging automation | Yes | No | Yes |
| Keg lifecycle tracking | Yes – 7 states + history | No | Yes |
| Real-time stock deduction | Yes | No | Yes |
| Year-1 cost at 5 users | $39.99 | Varies | $1,800-$3,600+ |
| Data ownership | Your Google account | Yes | No – vendor-hosted |
For breweries that want real production, stock and keg control without paying $200+ a month, the Brewery Management System Web App sits in the sweet spot.
Who Should Use This Template
Perfect for:
- Craft breweries and microbreweries moving off spreadsheets and paper.
- Brewpubs and taprooms that need production, stock and sales in one place.
- Owners who want to own their data in Google and skip monthly SaaS fees.
Not a fit if:
- You need a full ERP with barcode hardware, accounting integration and SSO.
- Your team cannot use a Google account or Google Apps Script.
Real-World Use Cases
Marcus runs a 10-barrel craft brewery. He plans a batch from a saved recipe; the app deducts malt and hops, tracks fermentation gravity daily, then turns the packaged batch into bottle and keg stock automatically.
Priya handles distribution sales. She raises a sales order, confirms it to deduct finished-goods stock, records the payment and prints the invoice at A4 – from the same link the brewers use.
Tom manages the store. He raises purchase orders for hops, receives them to top up stock, and watches the low-stock and keg-aging reports so nothing runs dry and no keg is lost at a customer.
Advantages of the Brewery Management System Web App
- One system instead of four spreadsheets, so numbers never disagree.
- Stock, production and sales stay in sync automatically, cutting manual re-keying.
- A one-time $39.99 cost versus $1,800+ a year for SaaS at five users.
- Your data lives in your own Google Drive, fully exportable at any time.
Opportunities for Improvement
- It is not a replacement for statutory accounting software – the tax summary is a data-prep report, not an official filing.
- Very large breweries needing barcode scanners or ERP integrations will outgrow it.
- It relies on Google services, so a Google account is required to deploy and run it.
Best Practices
- Change all default passwords right after the first login.
- Link recipe ingredients to real raw materials so brew consumption and costing stay accurate.
- Confirm sales orders and receive purchase orders promptly to keep stock correct.
- Archive old closed transactions periodically to keep the database fast.
The app is built on Google Apps Script, the same platform Google uses for its own automation, so it runs securely inside your account.
Explore Relevant Templates
- Coffee Cafe POS Web App – fast counter billing for a taproom or cafe.
- Bakery POS Web App – POS and stock for food production.
- Recruitment Applicant Tracking System Web App – hire and track applicants.
- Payroll and Salary Management System Web App – run staff payroll.
- Bike and Two-Wheeler Rental Management System Web App – rentals and returns.
Frequently Asked Questions
What is the Brewery Management System Web App?
The Brewery Management System Web App is a Google Sheets and Apps Script application that manages recipes, brew batches, fermentation, tanks, quality control, raw materials, finished goods, kegs, sales orders and purchase orders from one secure link with five role-based logins.
How does it calculate ABV?
The Brewery Management System Web App calculates ABV automatically from Original Gravity and Final Gravity using (OG minus FG) times 131.25 the moment you record both readings on a batch.
Does it track stock automatically?
Yes. Brewing a batch auto-consumes recipe materials, packaging adds finished-goods stock, confirming a sales order deducts stock, and receiving a purchase order adds raw-material stock.
How long does setup take?
Under 15 minutes – paste the code into a Google Apps Script project, name the HTML file Index, run setup() once and deploy as a web app. A full illustrated manual with a video guide is included.
How does it compare to paid brewery software?
Paid brewery SaaS such as Ekos or Breww typically costs $150-$300+ per month. The Brewery Management System Web App is a one-time $39.99 purchase that runs in your own Google account with no per-user fees.
Can multiple staff use it at once?
Yes. The Brewery Management System Web App supports multiple concurrent users with role-based access for Admin, Brewer/Production, Sales, Inventory/Store and Viewer.
About the Author
Built by PK – Microsoft Certified Professional with 15+ years of Excel, Google Sheets and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels. Every template is hand-built and tested before release.
Conclusion
The Brewery Management System Web App gives craft breweries one connected workflow from recipe to glass, with automatic stock, full keg tracking and 15 reports – at a one-time price instead of a monthly subscription. Click here to purchase the Brewery Management System Web App and deploy it in minutes.
Instant download – One-time payment – No subscription.
For more Google Sheets and web-app tutorials, visit YouTube.com/@NeoTechNavigators.
Last updated: July 2026
