Sourcing teams lose money in the gaps between RFQs and awards: a supplier quote that never gets chased, a cheaper offer buried in an inbox, a GBP price that looks higher than a USD one until you convert it. The Daily RFQ and Quote Comparison Management System closes those gaps with a multi-user Google Sheets web app that tracks every RFQ, records competing supplier quotes, and highlights the lowest price, shortest lead time, and best MOQ automatically.Daily RFQ and Quote Comparison Management System
This RFQ management web app runs across 16 connected modules and ships with 12 live Overview KPIs and 18 ready-made sourcing reports. It is a one-time $24.99 purchase that lives inside your own Google account — no monthly fee, no per-user licensing, and no vendor lock-in.Daily RFQ and Quote Comparison Management System
🚀 Try the Live Demo Before You Buy
We have deployed this web app in our own Google account so you can test every page, every role — with real sample data — before purchasing. No signup, no email required.
🔑 Test Login Credentials
Sign in as Admin1 to manage users, suppliers, RFQs, quotes, lists, settings, reports, imports, and exports — or as User1 to create and update RFQs, add supplier quotes, update quotation status, and view the dashboard and reports.
💡 What you get after purchase: The full source code (Code.gs + Index.html) plus a step-by-step deployment guide so you can deploy your own private instance in your own Google account in under 15 minutes.
Key Features of the Daily RFQ and Quote Comparison Management System
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- Role-based login — Admin and Sourcing User roles control who manages settings and who handles RFQs, quotes, and follow-ups. Unlimited users, no per-seat cost.
- 12-KPI Overview — Total RFQs, RFQs Today, Open, Quoted, No Bid, Cancelled, Pending Responses, Quoted Value, Avg Lead Time, Due Follow-up, Lowest Quote Count, and Selected Quotes.
- Quote Comparison engine — Matching supplier quotes line up by unit price, currency, total, and lead time so the best offer is highlighted instantly.
- Multi-currency support — A Currency Rates module normalizes USD, EUR, GBP, INR and any code to a base currency for fair comparison.Daily RFQ and Quote Comparison Management System
- 18 sourcing reports — From Daily RFQ to Lead Time Comparison, MOQ Comparison, and Follow-up Pending, all printable and exportableDaily RFQ and Quote Comparison Management System
Dashboard Pages and Modules Explanation
Secure Login Workspace
The web app opens to a clean sign-in screen with a username and password. Its tagline — daily RFQ and quote decisions in one calm workspace — frames the tool’s purpose: track supplier responses, compare item-wise quotations, chase pending RFQs, and keep procurement decisions report-ready.
Overview Dashboard with KPI Cards
Each user is greeted by name and sees 12 KPI cards, an RFQs Due for Follow-up panel, and a Recent RFQs feed. A filter bar (From, To, Project, Supplier, Manufacturer, RFQ Status, Currency) plus Apply drives every metric, and a New RFQ button starts a request in one click.
Overview Charts
The lower dashboard adds an RFQ Status Summary donut (Quoted, Open, No Bid), a Daily RFQ Trend line, Project-wise RFQs bars, and a Currency-wise Quoted Value chart (USD vs GBP). A Lowest Price Opportunities panel surfaces RFQ lines where a received quote beats the rest.
RFQ Tracker
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The RFQ Tracker is a searchable, filterable register of every RFQ line — RFQ-No, ENQ-No, RFQ Date, Project, Supplier Name, Manufacturer Part Number, and Item Description. Row actions cover edit, delete, compare, schedule a follow-up, and email a supplier, with Template, Import, and Export for bulk work.
Quote Comparison Report
Pick an RFQ, enquiry, project, supplier, item, or currency and press Compare. Matching quotes show Supplier, Manufacturer, Manufacturer Part Number, Item Description, Quantity, UOM, Unit Price, Currency, and Total Price, with winning rows highlighted so the award decision is obvious.
Enquiries, Projects and Master Data
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Enquiries capture incoming requests (Enquiry Number, Date, Project, Customer, Due Date, Status, Remarks). Projects store Project Code, Name, Customer, Manager, Start and Closing dates, and Status. Suppliers, Manufacturers, and Items/Parts hold the master data — supplier emails, OEM websites, part numbers, UOM, and Standard MOQ — that the comparison engine relies on.
Follow-ups and Currency Rates
The Follow-ups module logs Follow-up Date, Type (Email, Call), Status, Next Follow-up Date, and Assigned To, feeding the Due Follow-up KPI. Currency Rates stores each code’s exchange rate to a base currency with an effective date, powering multi-currency comparison and the Currency-wise Quoted Value chart.
Reports, Import/Export, Users, List Management and Settings
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The Reports module offers 18 sourcing reports filterable by date, project, supplier, manufacturer, and status. Import/Export gives every module a Template, Import, and Export option. User Management controls Admin and Sourcing User access, List Management maintains dropdown values for RFQ and Quote status, and Settings handles branding, prefixes, base currency, and passwords.
RFQ Web App vs. Excel RFQ Tracker vs. Paid Procurement SaaS — Feature Comparison
| Feature | Daily RFQ & Quote Comparison Web App | Excel / Manual RFQ Tracker | Paid Procurement SaaS (SAP Ariba / Coupa / Precoro) |
|---|---|---|---|
| Cost | $24.99 one-time | Low, but rebuilt per file | $30–150+ / user / month |
| Platform | Google Sheets + Apps Script web app | Desktop Excel file | Vendor cloud |
| Setup time | Under 15 minutes | Hours of formula building | Weeks of onboarding |
| Multi-user with roles | Yes — Admin & Sourcing User | No | Yes |
| Quote comparison engine | Yes — price, lead time & MOQ highlighted | Manual sorting | Yes |
| Multi-currency normalization | Yes — built-in rates | No | Yes |
| Data ownership | Your Google Drive | Your file | Vendor-hosted |
| Year-1 cost at 5 users | $24.99 total | Staff time only | $1,800–9,000+ |
For sourcing teams that want quote comparison, follow-ups, and multi-currency reporting without per-seat SaaS fees, the Daily RFQ and Quote Comparison Management System sits in the sweet spot.
Who Should Use This Template
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Perfect for:
- Procurement and sourcing teams at SMBs, manufacturers, EPC firms, and trading companies
- Buyers comparing competing supplier quotes in multiple currencies
- Solo procurement officers who want a multi-user system without a subscription
- Google Workspace users who want sourcing data in their own Drive
Not a fit if:
- You require SOC 2, SSO, e-signature approvals, and ERP integration out of the box
- You need automated PO issuance, three-way matching, and accounting posting
- You do not have a Google account to deploy a bound Apps Script web app
Real-World Use Cases
Priya, procurement lead at a 40-person automation firm, logs daily RFQs against active projects, emails three suppliers per part from the RFQ Tracker, and uses the Quote Comparison report to award the lowest landed price across USD and EUR quotes — without paying for SAP Ariba seats.
Marcus, a solo buyer at a water-treatment contractor, leans on the Follow-ups module and Due Follow-up KPI so no pending quote slips, then prints the Quoted Value report for his weekly sourcing stand-up.
A trading company with buyers in two countries gives each buyer a Sourcing User login, keeps all data in one shared Google Sheet, and uses Currency Rates to compare offers fairly in a single base currency.
Advantages of the Daily RFQ and Quote Comparison Management System
The biggest advantage is cost certainty: a single $24.99 payment replaces recurring SaaS fees that scale with every buyer you add. Because the app is a bound Google Apps Script web app, your data stays in your own Drive and works in any browser. The Quote Comparison engine turns what is usually a manual spreadsheet sort into a one-click decision, and the multi-currency layer removes the conversion errors that creep into manual RFQ tracking. Built-in Import/Export means you can migrate existing supplier and item lists in minutes rather than retyping them.
Opportunities for Improvement
This system is honest about its scope. It does not issue purchase orders, perform three-way matching, or post to accounting, so teams that need full procure-to-pay automation will still want an ERP alongside it. There is no built-in e-signature or formal approval-routing workflow, and because it runs on Google Apps Script, very large organizations with strict SSO and SOC 2 requirements may prefer enterprise software. For most small and mid-sized sourcing teams, though, these limits are a fair trade for the price and flexibility.
Best Practices
Set up your master data first — Suppliers, Manufacturers, Items/Parts, Projects, and Currency Rates — so the Quote Comparison engine can match like-for-like. Keep RFQ and Quote status values consistent through List Management, schedule a follow-up the moment an RFQ is sent, and review the Overview KPIs before each sourcing stand-up. Update currency rates regularly so multi-currency comparisons stay accurate.
Explore Relevant Templates
Build out your operations stack with these related tools on NextGenTemplates:
- CRM and Sales Pipeline Management System Web App — manage the customer side of the same deals.
- Production Tracking and Dispatch Management System — connect sourcing to production and dispatch.
- Supply Chain Procurement Dashboard in Google Sheets — an analytics view of procurement spend.
- Procurement Management Dashboard in Google Sheets — track procurement KPIs and trends.
- School Management System Web App — see another multi-user Google Sheets web app in action.
You can also learn more about request-for-quotation best practices from this overview of the RFQ process.
Frequently Asked Questions
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What is the Daily RFQ and Quote Comparison Management System?
The Daily RFQ and Quote Comparison Management System is a multi-user Google Sheets web app that tracks RFQs, records competing supplier quotes, compares them by price, lead time, and MOQ, and generates 18 sourcing reports inside your own Google account.
Do I need a subscription to use it?
No. The Daily RFQ and Quote Comparison Management System is a one-time $24.99 purchase with lifetime access and no per-user fees, so you avoid the recurring charges of procurement SaaS tools.
How long does setup take?
Setup takes under 15 minutes: make a copy of the Google Sheet, deploy the bound Apps Script as a web app, sign in as Admin, then import or enter your supplier and item data.
How does it compare to SAP Ariba or Coupa?
Paid procurement SaaS typically costs $30–150+ per user monthly and takes weeks to onboard. The Daily RFQ and Quote Comparison Management System covers RFQ tracking, quote comparison, follow-ups, and multi-currency reporting for one fee, though it does not replace full ERP or automated PO workflows.
Can a whole team use it at once?
Yes. The Daily RFQ and Quote Comparison Management System supports unlimited Admin and Sourcing User logins managed in the Users module, so your full sourcing team can work in one system without extra licensing.
Does it compare quotes in different currencies?
Yes. The Currency Rates module stores each currency’s rate to a base currency, so the Quote Comparison and Currency-wise Quoted Value reports normalize USD, EUR, GBP, INR, and any code you add.
About the Author
Built by PK — Microsoft Certified Professional with 15+ years of Excel, Google Sheets, and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels. Every template is hand-built and tested before release.
Conclusion
If your sourcing team is juggling RFQs across email threads and stray spreadsheets, the Daily RFQ and Quote Comparison Management System gives you one calm workspace to track requests, compare supplier quotes fairly, chase follow-ups, and report — all for a single price.
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Last updated: June 2026
